Procurement & Vendor Coordinator
Future Opportunity — Not Currently Hiring
Position Overview
The Procurement & Vendor Coordinator is responsible for managing procurement operations, vendor coordination, purchasing workflows, technology purchasing activities, and procurement documentation that support NOCDOC’s internal operations and client service delivery.
This role ensures procurement activities are accurate, timely, cost-effective, and aligned with organizational policies and operational requirements. The Procurement & Vendor Coordinator works closely with Finance, PMO, Engineering, NOC, SOC, Service Desk, Security, and client-facing teams to coordinate hardware, software, licensing, subscriptions, vendor services, and other technology-related purchases.
The ideal candidate is organized, detail-oriented, process-focused, and experienced in coordinating procurement activities within a technology services, managed services, or professional services environment.
Key Responsibilities
Procurement Operations
- Manage procurement requests from initiation through fulfillment, ensuring proper approvals, documentation, and tracking
- Create and maintain purchase orders, procurement records, vendor documentation, and purchasing workflows
- Coordinate purchasing activities including hardware, software, licensing, subscriptions, services, and operational requirements
- Track purchase status, delivery schedules, fulfillment issues, and outstanding procurement activities
- Ensure procurement activities follow established organizational policies, approval processes, and budget requirements
- Maintain accurate records of purchases, commitments, warranties, renewals, and associated documentation
Technology Procurement & Asset Coordination
- Coordinate procurement of technology equipment including servers, networking equipment, endpoints, peripherals, software, and cloud services
- Work with technical teams to ensure purchased solutions meet defined requirements and delivery timelines
- Support lifecycle management activities including equipment refreshes, replacements, warranties, and technology upgrades
- Maintain visibility into technology assets, licensing agreements, subscriptions, and recurring technology commitments
- Coordinate with IT and Security teams to ensure technology purchases align with operational and security requirements
- Support procurement documentation required for asset tracking, audits, and operational accountability
Vendor Management & Relationship Coordination
- Maintain vendor records including contacts, agreements, pricing information, service details, and purchasing history
- Coordinate vendor communications related to quotes, orders, renewals, delivery status, and issue resolution
- Support vendor onboarding activities including documentation collection and internal approvals
- Track software renewals, subscription agreements, maintenance contracts, and recurring commitments
- Maintain awareness of vendor obligations, renewal dates, and contract requirements
- Assist with vendor performance tracking and escalation of procurement-related issues
Client Project Procurement Support
- Support client-facing project procurement activities in coordination with Technical Project Managers and delivery teams
- Coordinate hardware, software, licensing, cloud services, and vendor purchases required for project execution
- Ensure procurement activities align with project schedules, implementation requirements, and client expectations
- Maintain procurement visibility throughout project delivery
- Support project closure activities by ensuring purchasing documentation and commitments are properly recorded
Internal Procurement Support
- Coordinate internal purchasing requirements including employee equipment, software, operational tools, and business services
- Partner with Finance on invoicing, purchase reconciliation, payment coordination, and expense tracking
- Partner with IT, Security, and Operations teams on technology purchasing requirements
- Maintain organized procurement records to support operational reporting and financial visibility
Procurement Governance, Security & Compliance Support
- Maintain procurement documentation standards to support operational accountability and audit readiness
- Ensure technology purchases include appropriate documentation, approvals, and ownership information
- Support security requirements for vendor and technology selection processes
- Coordinate with Compliance & Risk teams when procurement activities impact security controls, third-party relationships, or client requirements
- Support alignment with security practices including vendor management considerations associated with CIS Controls and organizational security requirements
Process Improvement
- Identify opportunities to improve procurement workflows, tracking, documentation, and efficiency
- Maintain and improve procurement procedures, templates, and operational documentation
- Recommend improvements that reduce delays, improve visibility, and strengthen vendor coordination
- Support automation opportunities related to procurement tracking and reporting
Required Qualifications
- Experience in procurement, purchasing coordination, vendor administration, operations support, or similar business functions
- Strong organizational skills with the ability to manage multiple priorities
- Experience maintaining documentation, records, workflows, and administrative processes
- Strong communication skills with vendors, finance teams, technical teams, and internal stakeholders
- Strong attention to detail and commitment to accuracy
- Ability to coordinate activities across multiple teams and competing priorities
Preferred Qualifications
- Experience supporting technology procurement, managed services, IT services, or professional services organizations
- Experience purchasing hardware, software, cloud services, and technology subscriptions
- Experience managing software licensing and recurring vendor commitments
- Experience working with PSA, ERP, procurement, or inventory management systems
- Experience supporting client projects or technology implementations
- Familiarity with IT asset management, vendor lifecycle management, or IT service management processes
Professional Skills
- Administrative and organizational discipline
- Documentation and record management
- Communication with technical and non-technical stakeholders
- Prioritization under urgent requirements
- Problem solving and cross-team coordination
- Continuous improvement mindset
Success Measures
- Accurate and timely procurement execution
- Improved visibility into vendor relationships, purchases, renewals, and commitments
- Reduced procurement delays affecting projects and service delivery
- Complete and organized procurement documentation
- Strong coordination between Finance, technical teams, vendors, and clients
- Improved procurement workflow efficiency and operational consistency
- Effective support of technology lifecycle and vendor management processes
Career Growth Opportunity
This position provides opportunities to advance into Procurement Manager, Vendor Manager, IT Operations Coordinator, Technology Operations Manager, IT Asset Manager, Project Coordinator / Technical Project Manager, or Business Operations Leadership roles.
Benefits
About NOCDOC
NOCDOC is a U.S.-based technology operations company with more than 35 years of experience delivering Security Operations Center (SOC), Network Operations Center (NOC), Service Desk, Network Engineering, Automation, and Managed Security Services.
Supporting organizations across North America and internationally, NOCDOC delivers responsive, customer-focused technology operations that help businesses improve reliability, security, and operational efficiency.
At NOCDOC, we invest in our people through continuous learning, mentorship, and career development, providing opportunities to grow into advanced engineering, automation, architecture, and technical leadership roles.